Conditions of Hire and Venue Rules

1.     CONDITIONS OF HIRE

1.1. Bookings will be confirmed only after:

1.1.1 Completing the online booking form

1.1.2 Agreeing to Conditions of Hire and Venue Rules on the booking page,

1.1.3 A non-refundable deposit of $600.00 is required to secure a booking and must be paid within three (3) days of submitting the booking online. Payment may be made by credit card at the conclusion of the booking process or via bank transfer to the SJICC account. If the deposit is not received within this timeframe, SJICC reserves the right to automatically charge the credit card provided at the time of booking for the deposit amount. If the credit card charge is unsuccessful, the booking will be cancelled without further notice. Unconfirmed or tentative bookings will not be held beyond the three-day period.

1.2. A $800.00 security bond is required to guarantee that the Conditions of Hire and Venue Rules (Section 2) are met and to cover any damage, loss, or additional cleaning required. The bond is payable no later than 48 hours prior to the scheduled key collection via bank transfer. If the bond is not received within this timeframe, SJICC reserves the right to automatically charge the authorised credit card provided at the time of booking. If the credit card charge is unsuccessful, the booking will be cancelled and access information (including keys and entry instructions) will not be released. Should SJICC assess the cost of damage repair or cleaning as exceeding the bond amount, the hirer agrees to pay the difference and SJICC reserves the right to automatically charge the authorised credit card provided at the time of booking. The bond will be refunded to the Hirer’s nominated bank account within 7 days of the hire period, provided all Conditions of Hire and Venue Rules have been complied with.

1.3. The balance of the full hire fee must be paid no later than 7 days prior to the commencement of the hire period via bank transfer. If the balance is not received by this deadline, SJICC reserves the right to automatically charge the authorised credit card provided at the time of booking, unless otherwise agreed in writing. If the credit card charge is unsuccessful, the booking will be cancelled and access information will not be provided.

1.4. Cancellations or re-scheduled bookings within 2 months (60 days) of the original hire date will result in full forfeiture of the deposit.

1.5 Cancellations or re-scheduled bookings within 7 days of the hire date (after payment of hire balance) will result in full forfeiture of the hire fee. 

2. VENUE RULES

2.1. Subletting or transferring bookings is strictly prohibited.

2.2. Minors must be supervised at all times while on the premises.

2.3. Smoking is not permitted inside the building. Evidence of smoking in the building will result in forfeiture of bond as well as additional $500.00 cleaning fee. The hirer must inform patrons of this policy, and ashtrays are provided outside the building for smokers.

2.4. No animals are permitted on the premises without prior SJICC management approval.

2.5. The hirer is fully responsible for the safety and wellbeing of all patrons and the public in the event of fire or other emergency during the hire period.

2.6. The hirer must fully comply with the Building Act 1993, the Health Act 1958, and all other applicable regulations relating to public buildings, including preventing overcrowding and ensuring fire exits always remain unobstructed. If a fire brigade call-out occurs due to misconduct or a false alarm, the hirer will forfeit their bond and will also be responsible for paying any additional costs to the relevant authorities beyond the bond amount.

2.7. In accordance with the City of Salisbury Noise Pollution Policy: 

• Music must not be played prior to:

• 9:00am on Monday - Saturday

• 10:00am on Sunday.
  

• All music must stop by:

• 12:00am (midnight) on Friday and Saturday Nights,

• 10:00pm from Sunday to Thursday Nights.
  

• The premises must be vacated by the time specified in section 4 bellow. Any fines arising from noise complaints or other misconduct are the responsibility of the hirer and will result in forfeiture of the bond, with any additional costs beyond the bond amount also payable by the hirer.

2.8. Alcohol may be consumed at private functions. If alcohol is to be sold, the hirer may be required to obtain a temporary liquor licence from the Office of Liquor and Gaming and shall be fully responsible for its sale and consumption.

2.9. The hirer accepts full responsibility and liability for any accidents, damage, or injuries arising from their activities or misuse of the venue’s facilities. If any plant, equipment, furniture, or property is damaged during the hire period, the hirer will forfeit their bond and must cover any repair or replacement costs exceeding the bond amount.

2.10.1 The hirer will receive an automated SMS from the St Joseph Italian Community Centre on the night before the commencement of their hire period (generally after 11:00 pm) containing instructions for accessing the venue, including lockbox codes, key collection and alarm operation.

2.10.2 Keys must be secured at all times, and the hirer will be responsible for the cost of replacement keys and changed locks should the keys be lost or stolen.

2.10.3 The hirer is responsible for securing the premises when leaving the venue unattended, ensuring all windows are closed, external doors are locked, and the alarm is armed.

2.10.4 Keys must be returned to their designated lock box at the conclusion of the hire period.

2.11 The Statue of St Joseph located in the foyer is an important religious and cultural feature of the St Joseph Italian Community Centre and must not be moved, covered, decorated, interfered with or used as part of any event. The foyer is monitored by 24-hour CCTV, and any unauthorised movement, interference or misuse of the statue will constitute a breach of these Conditions of Hire. Such a breach may result in the partial or full forfeiture of the security bond, together with any costs incurred by the St Joseph Italian Community Centre to rectify any damage.

2.12. The hirer is responsible for any food, equipment, or goods brought into the venue and any of these items left on-site after the hire period will be disposed of by SJICC and may result in bond forfeiture or any additional disposal costs.

2.13. Fixing or attaching any items, decorations, or equipment to walls, ceilings, bulkheads, or chandeliers is strictly prohibited, including the use of sticky tape, Blu Tack, or other adhesive products.

2.14. The premises must be left clean, tidy and secured at the conclusion of the hire period including:

2.14.1. Setting up exactly 15 tables with 10 chairs each in the hall, with any excess stored properly in the relevant storeroom (tables and chairs must not be dragged across the floor).

2.14.2. Removing all decorations.

2.14.3. Vacuuming carpet areas.

2.14.4. Sweeping the dance floor and wiping spills with a damp cloth (do not mop to avoid damage)

2.14.5. Thoroughly cleaning and mopping the kitchen, bar, cool room, bathrooms, foyer and internal tiled areas using the appropriate mops and cleaning products for each area (following signage).

2.14.6. Emptying, draining and cleaning out the dishwasher.

2.14.7. Emptying all internal bins (including kitchen and bathroom) and placing rubbish in the appropriate external dumpster bins.

2.14.8. Switching off all lights, air conditioners, heaters and appliances (except freezers and cool room)

2.14.9. Closing all windows, locking external doors, and arming the alarm.

2.14.10. Ensuring no rubbish has been left outside the hall, in the car park, or under the veranda area.

2.14.11 Failure to adhere to any of these requirements will result in full bond forfeiture and any additional cleaning will be charged accordingly.

3. BREACHES OF CONDITIONS OF HIRE

3.1. A Venue Hire Inspection Checklist will be completed by SJICC Management at the conclusion of the hire period. Any items identified as incomplete, non-compliant, or unsatisfactory may result in partial or full forfeiture of the security bond, depending on the nature and extent of the breach. A Copy of this checklist can be found here

3.2. Failure to comply with any Conditions of Hire or Venue Rules may result in full forfeiture of the security bond. Where the cost of damage, cleaning, repairs, or rectification exceeds the bond amount, SJICC reserves the right to automatically charge the difference to the authorised credit card provided at the time of booking. If the credit card charge is unsuccessful, the hirer remains liable for the outstanding amount, and SJICC reserves the right to pursue recovery of costs.

3.3. Any fines, penalties, damage, or losses incurred as a result of the hirer’s actions, omissions, or non-compliance with these Conditions of Hire—including breaches of council regulations, licensing requirements, or statutory obligations—are the sole responsibility of the hirer.

4. HIRE FEE STRUCTURETotal Hire Fee: $1,200.00 (inc. GST)

4.1 Deposit: $600.00 (inc GST) deposit must be paid to secure booking via bank transfer or Credit Card. If the deposit is not received within three (3) days of the booking being made, SJICC will automatically charge the authorised credit card provided at the time of booking and additional processing fees may apply. If the credit card charge is unsuccessful, the booking will be cancelled and no access information will be issued.

4.2 Balance: $600.00 (Inc GST) balance must be paid via bank transfer 7 days prior to hire period. If the balance is not received by the due date, SJICC will automatically charge the authorised credit card on file and additional processing fees may apply. If this charge is unsuccessful, the booking may be cancelled and access information will not be provided.

4.3 Security Bond: $800.00 (inc GST)  Security Bond must be paid no later than forty-eight (48) hours prior to the hire period. If the security bond is not received within the required timeframe, SJICC will automatically charge the authorised credit card and additional processing fees may apply. If this charge is unsuccessful, the booking may be cancelled and access information will not be provided. The security bond will be refunded within seven (7) days following the hire period once the Venue Hire Inspection Checklist has been completed by SJICC Management and provided all Conditions of Hire and Venue Rules have been fully complied with. A copy of the checklist, with all the expectations can be viewed here. 

4.4 Optional Cleaning Fee: (Price on Application). Where the hirer elects not to undertake cleaning at the conclusion of the hire period, an Optional Cleaning Fee may be arranged. This service must be pre-booked with SJICC Management prior to the hire period. If the Optional Cleaning Fee is not pre-booked and the hirer later requests cleaning during or after the hire period, the full security bond will be retained as a cleaning fee. Any applicable Optional Cleaning Fee must be paid no later than forty-eight (48) hours prior to the hire period. If payment is not received within the required timeframe, SJICC will automatically charge the authorised credit card on file, and additional processing fees may apply.

5. HIRING AVAILABILITY ACCESS TIMES

Standard Access hours

The SJICC can only be hired for full day booking blocks as follows

Friday and Saturday: 5:00am – midnight (premises must be clean and vacated by 1am)

Sunday to Thursday: 5:00am – 10:00pm (premises must be clean and vacated by 11:00pm)

The premises must be left clean and all personal items, decorations and equipment must be removed by the times indicated above. Failure to vacate and clean the premesis by the above mentioned times will result in full bond forfeiture.  

Early Access

Early Access can be arranged and will be charged as follows:

Weekends - For access on either  Friday or Saturday to set up for a Saturday or Sunday function

Book both Friday/Saturday and Saturday/Sunday at discounted rate $2,000.00 (inc. GST)
requiring $1,000 Deposit and $800 Bond. This grants access from 5am day before your function

Weekdays - For access on Monday-Thursday to set up for a function the following day:

Book both Thursday and Friday at discounted rate of $1,800.00 (inc. GST)
requiring $1,000 Deposit and $800 Bond. This grants access from 5am day before your function

Booking is fast and secure through our online system,
making it easier than ever to plan your next event with confidence.